Plan and billing
The club's plan, its usage, the base platform and modules, billing details and invoices.
Plan & billing shows what the club has with Agones: the status of the agreement, what is in use, which modules are active, and the details that appear on invoices. Every member can open it; only the Football Director can change the billing details.
Open it from Settings → Plan & billing, or from Plan & billing in the account menu.
The plan
The card at the top shows the plan, Agones Pro, with the status of the agreement and how it is billed, for example an annual agreement paid by invoice.
| Status | Meaning |
|---|---|
| Pilot | The club is on a pilot. |
| Active | A running agreement. |
| Cancelled | The agreement has been cancelled. Data stays available until access ends. |
| Internal | An internal account. |
On the right, the card shows the date that matters for the status:
- Pilot ends for a pilot with an end date.
- Access until for a cancelled agreement.
- Renews on for other agreements with a renewal date.
The footer of the card repeats the relevant date in a sentence, shows the date the club became a customer when known, and has a Request a change link for changes to the plan.
Usage
Below the status, four figures show what the club uses:
| Figure | What it counts |
|---|---|
| Members | People with access to the club |
| Teams | Teams set up under Settings → Teams |
| Modules | Active add-on modules, with their icons, out of the four available |
| Data stored in | The region where the club's data is stored |
Base platform and modules
Included in every plan
The Base platform is part of every plan and is marked Included:
- Club Overview and Decision Centre
- Squad, contracts and salaries
- Squad depth
- Document vault
- Members, roles and activity log
Add-on modules
Modules extend the base platform. The heading shows how many are active, and each module has a card with its icon, a short description, what it contains and one of three labels:
| Label | Meaning |
|---|---|
| Active | Part of the club's plan and switched on. |
| Available | Can be added. The card links to the Agones website to request it. |
| Coming soon | In development and not yet available. Early access can be requested. |
Today, Scouting and Recruitment & transfers can be active or available; Financial planning and Contract management are coming soon. Modules are added to the club's agreement by Agones, not switched on from this page. See Modules for what each module adds and what happens when one is not active.
Billing
Billing details
Billing details shows who invoices are made out to:
- Legal entity
- Billing email: where invoices are sent
- Address
- Tax ID
- PO number
Empty fields show Not set. The date of the last change appears at the bottom.
Open the form
As Football Director, click Edit, or Add billing details when nothing has been entered yet.
Fill in the details
Enter Legal entity name, Billing email, Tax ID, the address (two address lines, City, State, Postcode and Country) and an optional PO number to show on invoices.
Save
Click Save to store all fields at once, or Cancel to discard the changes.
Only the Football Director can add or edit billing details. Other roles see the details, or a note that the Football Director can add them.
Invoices
Agones invoices the club; there is no card or other payment method stored in the app. Invoices are sent by email to the Billing email. The Invoices section shows where they go, or asks for a billing email when none is set.
For a copy of an invoice or a change to the plan, use Contact sales at the top of the page or Request a change on the plan card.
Related settings
Personal settings such as name, password and theme are not part of the plan. They are under My Account.